Job Title: Procurement Efficiency Manager

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Job Title: Procurement Efficiency Manager

Location: Sheffield

Site: Northern General Hospital

Type: Permanent

Salary: £45,753 – £51,668 pa/pro rata for part time staff

Start Date: (TBD)

Job overview

An exciting opportunity has arisen for an Efficiency and Change Manager to really apply their skills and to bring Transformational Change to the Procurement team. The Trusts have ambitious cost improvement targets and this role will lead on this programme ensuring that engagement with regional and national collaborative organisations is in place. This challenging role allows you to work across professional groups within both Sheffield Teaching and Sheffield Children’s Hospital improving process and efficiency.

We are looking for a candidate with extensive strategic efficiency experience and knowledge, excellent interpersonal and communication skills and the ability to support teams to deliver improvement. Strong verbal, analytical and written communication skills will be critical with report writing and data analysis an essential part of the role. We are looking for an organised, motivated individual who enjoys the challenges of diverse workload.

 

Main duties of the job

 

  • Designing, monitoring and effectively managing procurement CIP programme workstreams/projects to support the delivery of agreed outputs.
  • Co-ordinate the collaborative projects led by the Trust and be the key contact for collaborative projects led by other Trusts.
  • Provide programme management leadership and expertise to the allocated Workstream and individuals involved, to deliver the agreed Workstream outputs.
  • Working closely with the Heads of Procurement and project leads to influence pace of implementation to ensure outputs are delivered to plan.
  • Review, analyse and refine procurement processes to increase efficiency.
  • Ensure standardisation of processes and documentation takes place across procurement to improve efficiency.
  • Setting up and maintaining project groups deemed necessary to support/enable delivery of the required Workstream outputs.

The role will be based at Northern General Hospital but with combined cross-site and remote working opportunities available.

 

Working for our organisation

 

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The South Yorkshire & Bassetlaw Integrated Care System (ICS) is responsible for ensuring that the healthcare services provided to their population are of the highest standard, and high-quality intelligence is vital in achieving this. The ICS is a system wide organisation working in a fast-moving and ever-changing environment. We are already making significant improvements in the delivery of health and care services for our population.

 

 

Detailed job description and main responsibilities

MAIN DUTIES AND RESPONSIBILITIES

  • Designing, monitoring and effectively managing procurement CIP programme workstreams/projects to support the delivery of agreed outputs.
  • Co-ordinate the collaborative projects led by the Trust and be the key contact for collaborative projects led by other Trusts.
  • Provide programme management leadership and expertise to the allocated Workstream and individuals involved, to deliver the agreed Workstream outputs.
  • Provide change management support.
  • Working closely with the Heads of Procurement and project leads to influence pace of implementation to ensure outputs are delivered to plan.
  • Review, analyse and refine procurement processes to increase efficiency.
  • Ensure standardisation of processes and documentation takes place across procurement to improve efficiency.
  • Setting up and maintaining project groups deemed necessary to support/enable delivery of the required Workstream outputs.
  • To plan, attend and chair meetings and work groups related to the Programme. To initiate and participate in relevant local, regional and national meetings as required.
  • To effectively identify, manage and escalate emerging risks to the Procurement Director and where appropriate developing mitigating solutions for resolution of those risks.
  • To develop the project plan for the Programme and ensure effective networking to ensure all stakeholders are aware of their responsibilities and timescales.
  • To prepare highly complex business cases, presentations and analytical reports to a range of internal and external audiences.
  • To develop an effective communication strategy for the Procurement Programme working across the clinical and corporate directorates.
  • To take responsibility for the monitoring and reporting of key performance indicators of the Procurement Programme.
  • To champion, inspire and support the use of service improvement methodology across the Trust and with key Programme partners
  • Working with Service Improvement colleagues, support the design and delivery of any necessary improvement training associated with the Programme using recognised improvement tools and techniques to the Procurement Team.
  • Overall lead responsibility for the development and implementation of policies/procedures/ protocols associated with the Procurement Programme.
  • Work with a significant level of accuracy and precision to meet deadlines, working with a high degree of autonomy. Plan and organise own workload and time.

The Procurement department provides procurement and supply chain services to both Sheffield Teaching Hospitals NHS Foundation Trust and Sheffield Children’s NHS Foundation Trust. The Procurement team takes responsibility for developing strategies to meet the procurement needs of both Trusts, and for delivering measurable savings from revenue expenditure in line with their formal Cost Improvement Plans.

Please view the attached Job Description and Person Specification documents for full details regarding this post

Person specification

Education and Qualification

Essential criteria
  • Degree Level Qualification
  • Masters Level Qualification, or experience
  • Evidence of CPD
  • Project/Programme Management qualification e.g. PRINCE 2, MSP or equivalent experience

Experience

Essential criteria
  • Extensive experience of Programme or Efficiency Management
  • Procurement Experience
  • Experience of leading large or complex improvement projects
  • Experience of working and influencing senior teams
  • Experience of working across professional and organisational boundaries
  • Experience and confidence to represent the programme at local, regional and national level
  • Experience of managing and developing teams
  • Competent at using the full range of Microsoft office programmes
Desirable criteria
  • Experience of teaching service improvement methods
  • Experience of working in an acute teaching hospital and/or community services environment.
  • Initiating and facilitating successful organisational or system wide improvement at a senior level
  • Experience of managing budgets

Skills and Knowledge

Essential criteria
  • Highly developed communication skills with the ability to communicate on complex, sensitive or contentious matters in difficult situations, responding openly to questions to ensure full understanding and engagement
  • Ability to work with and build relationships with local, regional and national organisations
  • Highly developed analytical skills and the ability to draw qualitative and quantitative data from a wide range of sources and present in a clear and concise manner.
  • High level critical thinking skills to support innovation initiatives.
  • Highly developed influencing skills with the ability to present to and engage a wide range of stakeholders in ideas and proposals.
  • Excellent performance management skills
  • Able to work at a strategic and operational level on own initiative
  • Excellent communication skills – ability to communicate effectively in writing and verbally with individuals on a one-to-one basis and with groups.
  • Ability to manage complex workload under pressure and prioritise to meet deadlines
  • Excellent problem solving, facilitation and negotiating skills.
Desirable criteria
  • Good understanding of the national strategic context of the NHS

Personal Qualities

Essential criteria
  • Demonstrates a strong sense of loyalty.
  • Resilient when under pressure.
  • Able to act on own initiative, judgement and to make decisions.
  • Ability to engage and motivate teams and individuals
  • Excellent interpersonal skills – ability to form positive relationships at all levels.
  • Outcomes focused, strong drive and motivation
  • Possesses energy and enthusiasm for delivering improvement.
  • Proven time management skills and experience of working to deadlines

Values and Behaviours (PROUD)

Essential criteria
  • Demonstrable commitment to and focus on quality, promotes high standards to consistently improve patient outcomes, putting Patients first.
  • Respectful to patients, staff colleagues and all internal and external contacts. Values diversity and difference, operates with integrity
  • Demonstrates Ownership for own actions and areas of responsibility
  • Demonstrates Unity with all colleagues. Works across boundaries, looks for collective success
  • Proven track record of Delivery on objectives.

TO APPLY FOR THIS JOB FOLLOW THE LINK BELOW

http://jobs.sth.nhs.uk/job/v3188504