Procurement administrator

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Job Title: Procurement administrator

Location: Harlow

Type: Bank

Salary: £9.67 ph

Start Date: (TBD)


We are looking for a Procurement Administrator

Would you like to be part of a Trust that value, recognise and celebrate staff members? Who work as a team to provide a high-level service? If you answered ‘yes’ to the above, we’d love to hear from you!

NHS Professionals run the  temporary  work placement bank at West Hertfordshire Hospital Trust

West Hertfordshire Hospitals NHS Trust provides acute healthcare services to a core catchment population of approximately half a million people living in west Hertfordshire and the surrounding area. They have four aims as part of their vision; To deliver the best quality of care to their patients, to be a great place to work and learn, to improve their financial sustainability and to develop a strategy for the future.


We have a Temporary placement opportunity for a Procurement Administrator at The Princess Alexandra Hospital, Harlow

Job Title and Grade : Procurement Administrator (Band 2)

Location:  The Princess Alexandra Hospital, Harlow, CM17 9NA

Department:  Procurement Department

Pay rate : £9.67 per hour

Duration:  Immediately to October 2021

Hours of Work : Full Time, 37.5hours/week, 9am – 5pm

Job Reference ID:  WHHT42878

The Role

Processing purchase orders and requisitions in accordance with Trust standing orders and standing financial instructions

To ensure that the appropriate buying system is used for each of the Trusts

To source products and services as required by Trusts and monitor supplier performance.

To review sources regularly to ensure best value for money is obtained at all times

To make full use of national, regional and local contracts and to implement tenders as agreed by Hertfordshire & West Essex NHS Procurement.

To provide advice on product ranges, alternatives, features and benefits. This includes new order enquiries, product information, order status and prices, visits to wards and departments regarding supplies issues.

To assist in the preparation of quotations and waivers in accordance with Trust standing financial instructions

To ensure compliance with Trust purchasing procedures, standing orders and standing financial instructions for all transactions including checking requisitions for correct authorisation and account codes before logging on to purchasing systems

To assist in the maintenance of the department online catalogue and provide appropriate and relevant information and procurement advice to Trust staff as required

To assist Trust staff in the controlling of budget expenditure through the provision of quality supplies management information, for example savings on purchases made

To keep accurate and up to date records of savings and contribute to overall Trust savings plans

To co-operate with the introduction of electronic procurement systems into the Trusts.

To participate in, and co-operate with, purchasing efficiency initiatives as and when introduced

To process and administer Trust maintenance contracts in accordance with agreed procedures

To liaise with all the finance departments generally in relation to procurement, contracting and systems as appropriate and relevant

To assist in capital project purchasing, including participation in relevant project groups.

To attend meetings on and off site to discuss new projects/requirements

To expedite orders and organise goods/returns and credits

To process NHS Supply Chain requests

To hold a Trust corporate purchasing card and use it within agreed procedures and ensure all relevant documentation is available for statements as well as keeping clear records of all transactions

To use the telephone and internet to place purchase card orders.

To provide advice or demonstrate own activities/workplace routines to new and less experienced colleagues in own work area

To ensure the H&S/Fire Standards of equipment purchased. Liaise with clinical products advisor and other members of the multi-disciplinary team and medical devices group in order to procure clinically effective products and equipment. This will involve, for example, checking product standards with suppliers and obtaining pre-purchase questionnaires for approval

To collate customer specifications and requirements in order to invite competitive quotations for products, equipment and services

To maintain purchasing/contracts data on computerised purchasing system using keyboard skills. To maintain accurate records and ensure that purchasing requisition records are filed in an appropriate and timely manner

To provide departmental cover where appropriate including support for the strategic team.


S kills/Experience

The post holder will have a working knowledge of Public Sector procurement in relation to low value but high-volume tactical buying operations and procurement projects. The role will require good stakeholder engagement skills as they will be required to work across all member Trusts as well as providing support to the Trust and ICS Procurement teams


In return for your hard work and commitment, NHS Professionals (NHSP) can offer some fantastic benefits: –


Competitive Pay Rates – work this week, get paid next week!

First choice of placements at over 50 NHS Trusts in England

Dedicated consultants

Flexible working options

Free DBS and free training

Build holiday allowance

Support when you need it – 24/7 365 days

Stakeholder pension scheme